Embedded Files
VCHT Website Refresh Project
Web Refresh Task List
https://www.viequesbirding.info/vcht-web-refresh-internal
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Google Meet Video Link
https://meet.google.com/fdy-vszz-egu
Volunteer Technical Support Line - Angie's Cell/WhatsApp @ 939.488.5433
Meeting Dates
Wednesday, September 30 - 2:00 p.m.
Wednesday, October 7 - 2:00 p.m.
Tuesday, October 13 - 11:00 am
Wednesday, October 21 - 2:00 p.m.
(Web Refresh Committee Concludes Phase One of its Work)
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IMPORTANT NOTICE
THIS PAGE IS MAINTAINED WITH THE OLDEST CONTENT AT THE BOTTOM AND THE NEWEST CONTENT AT THE TOP
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October 14. 2016
#1 - The Issue
Review of VCHT’s Current Fundraising and Supporter Structure 091426
#3 - The Plan
VCHT Website Refresh: Operational Procedure for Option A
#4 - Proposed VCHT Board Resolution
Recommended next steps before the adoption of #5 below:
Recommended next steps before the adoption of #5 below:
I recommend four actions:
Compare the draft against the complete current bylaws. Confirm that the policy's terminology, delegation of authority, donation provisions, and membership safeguards are consistent with the actual governing text.
Have the Board approve the policy and a separate implementation resolution. The resolution should authorize the website refresh team to proceed with changes that comply with the policy.
Designate one reviewer for membership-sensitive language. This will help the project avoid delays from repeatedly referring ordinary website copy to the full Board.
Obtain targeted legal review where needed. In particular, confirm that the policy does not inadvertently conflict with the bylaws or applicable Puerto Rico nonprofit law.
My recommendation: Adopt this policy as an interim framework, not as a means of overriding existing membership provisions. It provides a practical basis for modernizing VCHT's website and fundraising immediately while reserving any actual restructuring of formal membership for a separate Board decision.
#5 - Fundraising and Public Communications Policy
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October 13, 2026
DRAFT - Notice to Prospective Vendors - DRAFT
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October 7, 2026
Agenda
With summary comments below.
Updates from Daphne - VCHT Board meeting update?
Daphne's presentation was unfortunately delayed - questions were presented - other priorities have emerged at this time
Program priorities related to other issues (via the VCHT Board) were as follows:
Preservation of the bio-bay - perhaps a conservation/preservation theme?
Bio bay, natural resources on land and in the water, historical artifacts and geographic locations, birding
Advocacy
Education
Citizen Science and Culture
Opportunities for training for VCHT staff and the residents of Vieques (bio bay, eco tourism)
The Web Refresh Committee recommends adopting the same priorities for the website refresh.
Updates from Angie - Task update - Where are we?
All of us need to review the last set of minutes and make or offer comments
Look at the tasks that need to be done - add, edit, or signify intent (good, bad, ugly)
Discussion about volunteers, the Trust, ways to help, aligning activities, etc. at the Trust
Angie and Mike to create a shared document (Google Docs) as a "Progress Report" that can be shared with the Group
We will add it to the "Internal" but also share the link individually by email
Updates from Dale, Vilma, Daphne, and Angie - Are we still on the right track?
All are good.
The Creation of a Task List
Mike and Angie to complete a well-defined "Task List" by October 10th
Meeting reminder - Next meeting is at a different time and date
All are confirmed for the next meeting - Tuesday the 13th at 11:00 a.m.
Closure with tasks assigned as needed - All
Updates in round-robin format were shared
Angie is happy to meet with VCHT staff individually or in a group next week
Vilma is good; working on the development description for the VCHT board - keep moving forward
Dale is good and will be watching for the updated Task List on the 10th
Daphne - How can we "take advantage" of Angie being on the island and meeting with staff at the Trust?
Discussion about the "task list" and how to get staff to complete the tasks
The "task lists" are almost there - they need a bit of additional clarification from Mike and Angie
Lirio needs to be brought into the discussion prior to meeting with staff
Next VCHT Board Meeting is on October 21, 2026
The Web Refresh Committee to prepare a brief summary and share prior to the VCHT board meeting
The summary will request that comments be shared with Dale, Daphne, or Vilma prior to COB on October 27, 2026
Reviewed and Review Documents
RFP Subset 1-3 was originally called Subset 1
RFP Subset 4 was originally called Subset 2
RFP Subset 5-6 was originally called Subset 3 - this is now OPEN for comments. Remember this is the "worksheet" with all the empty fields to answer.
The project hub, definitions are open for comments for a few more days
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September 30, 2026
VCHT Website Refresh RFP Subset 1
VCHT Website Refresh RFP Subset 2
VCHT Website Refresh Subset 3 of Draft RFP - Discussion and Next Steps
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September 23, 2026
September 23, 2026 Meeting Summary
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September 23, 2026
VCHT Website Refresh Project
Project Hub - Open for comments for seven days, ending on September 30, 2026
Definitions - Open for comments for seven days, ending on September 30, 2026
Review of Procurement Steps - Informational and For Discussion
3a - RFP Draft
3b - Vendor Responses
3c - Agreed Upon Scope of Work
“Proposed Solution” to Some of the Questions Raised at the Last Meeting
Open for comments for seven days, ending on September 30, 2026
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September 16, 2026
VCHT Web Refresh Meeting #2 - Agenda
VCHT WEBSITE (NOT YET ISSUED) RFP 091626
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September 15, 2026
VCHT Web Site RFP Master Planning Document 091626
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September 11, 2026
RFP Draft 09-11-2026 With Comments
RFP Draft 09-11-2026 With (Daphne's) Comments - Note That You Cannot Make A PDF With Redlined Text
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